Having A Detailed Backup Plan For Your Wedding

TPC Sawgrass Wedding - Tonya Beaver Photography

Here in North Florida, we see a lot of outdoor wedding ceremonies. Most venues have a great indoor space that they reserve as a backup, in case of rain. Which let’s face it, happens a lot here, especially in the summer months. (Side note: did you know that Jacksonville gets an average of 14 more inches of precipitation every year than Seattle, which is “known” for it’s rain?)

But what if you reception is planned to be an outdoor event? It may not be as simple as “we’ll just move inside.”

We’re working with a sweet couple getting married in October, and planning a “dinner under the stars.” Today we met at the venue to talk through all the logistics. As we talked, we came up with very detailed Plan A and Plan B options. Because of the logistics of the space, the two are very different. In fact, quite a bit of the reception schedule will change from Plan A to Plan B.

As you are working through your plans, be sure to think through all the logistics from the guest perspective. Talk to your venue staff about the timing of weather calls, which could be anywhere from 2 hours to 24 hours, depending on the complexity of the setup. And communicate Plan A AND Plan B (and Plan C and D if needed!) to all the wedding professionals that will be on-site on the wedding day. But don’t wait until the day before! Preparation is key when dealing with Mother Nature.

Note about the photo above: we were playing beat the clock with a storm rolling in just before this ceremony! Luckily we made it, and Ashley and Matt were married in a beautiful ceremony at TPC Sawgrass.