From the moment we begin our work together, every detail will be treated with the utmost importance. Our goal at First Coast Weddings and Events is to make your wedding day not only beautiful and memorable, but stress-free, organized, and deeply personal. But how does the process work?
1. Let’s Chat
Initially, we'll schedule a phone or Zoom meeting to discuss some basics about you and your wedding - the date, the style, the number of guests, and other important details. Keep reading below to learn more about our basic packages.
2. Review Your Custom Proposal
After that call, we'll create a custom service proposal just for you, detailing how we will help you have a stress-free wedding planning experience. When you accept the proposal and sign your contract, a non-refundable retainer is due to begin work.
3. Next Steps
Planning packages start right away with setting up your online tools, an initial planning meeting to review your progress to date, and recommending wedding professionals to make your vision come to life.
Event management packages start 4-6 weeks before the wedding, when we will begin finalizing all the logistics with your team of wedding professionals.
what makes us different?
There are lots of wedding planning companies to choose from - what makes First Coast Weddings and Events different? Read about some of our benefits below.
team approach →
Our entire team is trained in event logistics, managing vendors and wedding protocol to ensure you receive the most professional service possible.
Your lead planner will be assigned to your wedding once your contract has been signed, and she will be your main contact throughout the planning process and wedding day.
We match you with your wedding planner based on the services contracted, your wedding venue, and other factors that ensure a good fit for your event.
Online planning tools →
All of our packages include our Client Portal to streamline your planning process
The Client Portal is based in Google Drive, which means you can sign in using any Google account
Files are as easy to use as Word or Excel, and documents can be accessed using any computer, tablet or phone.
Longevity and connections →
We’ve been in business since 2002, and have planned and coordinated hundreds of weddings!
This means that we have connections to all sorts of wedding professionals - locally, nationally, and globally - to bring your wedding vision to life.
We are involved with national associations and attend annual conferences to stay up to date on trends, processes, and ideas to make your wedding one of a kind!
Wedding Packages
We offer three basic packages to use as a starting point, but we’re happy to customize a package to meet your needs. Schedule your intro call to discuss the specifics of your wedding in more detail! We love to chat via Zoom so that we can connect more personally, but we offer phone options too.
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Pre-Event Services
Our Client Portal has tools to help you track tasks, budget, guest list, and more - access begins when you sign your contract!
We’ll meet with you and your venue coordinator 30 days before the wedding to review the setup details and schedule for the wedding day, and then we’ll confirm all the details with your team of wedding professionals.
We’ll attend the ceremony rehearsal and make sure everyone knows when to walk, where to stand and what to do.
Day of Event Services
On the wedding day, our team will be on-site for up to ten (10) consecutive hours to execute all the wedding plans with your vendors, families and guests
We’ll act as the “conductor of your orchestra,” keeping things running on schedule (or adjusting for unforeseen changes), working with your vendor team to be sure you receive the services you’ve contracted, and making sure that you, your friends and your families get to enjoy the day!
Optional Services:
Unlimited email contact (during normal business hours) with your coordinator throughout the planning process.
Additional hours on the wedding day
Additional meetings with your coordinator
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PRE-EVENT SERVICES
Our Client Portal has tools to help you track tasks, budget, guest list, and more - access begins when you sign your contract!
For extra peace of mind, you’ll have unlimited email contact with your planner throughout the planning process! They will be there to answer questions, bounce ideas off of, and give you their expertise along the way.
We’ll have an initial planning meeting to discuss your budget, style and priorities, as well as where you are in the planning process. You’ll also have 10 hours of flexible meeting time with your planner for meetings with wedding professionals or planning/organizational sessions.
We’ll provide recommendations for with a minimum of three (3) pre-screened wedding professionals for each wedding-day service needed, based on your budget and style.
We’ll review your vendor contracts to understand what services/products have been contracted.
We’ll meet with you and your venue coordinator 30 days before the wedding to review the setup details and schedule for the wedding day, and then we’ll confirm all the details with your team of wedding professionals.
We’ll attend the ceremony rehearsal and make sure everyone knows when to walk, where to stand and what to do.
DAY OF EVENT SERVICES
On the wedding day, our team will be on-site for up to ten (10) consecutive hours to execute all the wedding plans with your vendors, families and guests
We’ll act as the “conductor of your orchestra,” keeping things running on schedule (or adjusting for unforeseen changes), working with your vendor team to be sure you receive the services you’ve contracted, and making sure that you, your friends and your families get to enjoy the day!
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PRE-EVENT SERVICES
Our Client Portal has tools to help you track tasks, budget, guest list, and more - access begins when you sign your contract!
For extra peace of mind, you’ll have unlimited email contact with your planner throughout the planning process! They will be there to answer questions, bounce ideas off of, and give you their expertise along the way.
We’ll have an initial planning meeting to discuss your budget, style and priorities, as well as where you are in the planning process. You’ll also have 20 hours of flexible meeting time with your planner for meetings with wedding professionals or planning/organizational sessions.
If you haven’t already booked locations for your ceremony and reception, we’ll provide suggestions and offer guidance with these decisions.
We’ll provide recommendations for a minimum of three (3) pre-screened wedding professionals for each wedding-day service needed, based on your budget and style.
We’ll assist you with all the choices for your wedding day, from stationery to decor to menu selections! We can even help with tracking your RSVPs.
We’ll review your vendor contracts to understand what services/products have been contracted.
We’ll meet with you and your venue coordinator 30 days before the wedding to review the setup details and schedule for the wedding day, and then we’ll confirm all the details with your team of wedding professionals.
We’ll attend the ceremony rehearsal and make sure everyone knows when to walk, where to stand and what to do.
DAY OF EVENT SERVICES
On the wedding day, our team will be on-site for up to ten (10) consecutive hours to execute all the wedding plans with your vendors, families and guests
We’ll act as the “conductor of your orchestra,” keeping things running on schedule (or adjusting for unforeseen changes), working with your vendor team to be sure you receive the services you’ve contracted, and making sure that you, your friends and your families get to enjoy the day!
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Perfect for couples who have most of the details under control but want the reassurance of a professional to review, advise, and guide along the way.
This flexible package includes personalized support billed hourly - perfect for timeline reviews, miscellaneous questions, or simply ensuring no detail is overlooked.
Hourly sessions are scheduled via video chat, and include a follow up email with a recap of our conversation and any recommendations or follow ups.
Additional fees may apply for weddings outside Duval County, weddings at home or at venues that require extensive setup, weddings over 175 guests, and weddings that require travel between two locations.
